Cohoes Caretakers Bylaws

ARTICLE I

The name of this association shall be Cohoes Caretakers.

ARTICLE II

The purpose of the association is to manage and protect Cohoes’ history, tradition and buildings. The Cohoes Caretakers will work for the love of Cohoes and its heritage and will use their skills and talents to accomplish this mission. The Cohoes Caretakers will strive to have all organizations and Cohoesiers work together for the betterment of the City of Cohoes and its people.

ARTICLE III

Membership is open to any individual, business or group interested in the objectives of the Caretakers upon payment of dues.

ARTICLE IV

Annual membership is according to the following schedule:

A. Individual $25.00

B. Family $40.00

C. Student/Senior Citizen $15.00

D. Club or Fraternal Organization $75.00

E. Business/Industry $100.00

F. Benefactor $150.00

The Executive Committee of the association may create at their discretion other appropriate categories of membership. Dues are payable annually at the beginning of the fiscal year, which is May 1 to April 30. Each membership is entitled to one vote at the monthly or any special meetings of the membership

ARTICLE V

The elected officers of the Caretakers are the means of governing the association. A total of four (4) officers are elected by the membership for a term of one year. The Elected Offices are President, Vice President, Treasurer and Secretary.

Elected officers hold office for the period of May 1 through April 30. This coincides with the Cohoes Caretakers fiscal year.

ARTICLE VI

The elected officers are the Executive Committee. The Executive Committee has the power to conduct the affairs of the Cohoes Caretakers. The Executive Committee has the power to approve or deny the budget proposed by the Budget Committee. The Executive Committee shall have an annual operating budget of $500 to be expended to promote the welfare of the Cohoes Caretakers. All checks must contain signatures of one Executive Committee member and the Treasurer. Expenses over $500 need a majority approval of the membership.

ARTICLE VII

The President presides at all meetings of the Cohoes Caretakers, is authorized to call any special meetings, appoints all committees, executes all documents authorized by the Caretakers, serves as ex-officio voting member of all committees and generally performs all duties associated with that office.

The Vice President, in the event of the absence or disability of the President, or of a vacancy in that office, assumes and performs the duties and functions of the President.

The Secretary keeps true and accurate record of all meetings of the Caretakers, issues notices about all regular and special meetings and shall perform such other duties as are generally associated with that office.

The Treasurer is the disbursing officer of the Caretakers, signs checks as authorized by Article VI, and performs such duties as are generally associated with that office. In the event of a disability of the Treasurer or a vacancy of the office, the President and Vice President shall be empowered to sign checks.

ARTICLE VIII

The Budget Committee shall be established under this revised article. The Budget Committee shall consist of the Budget Committee Chair, Treasurer and at least two members of the Caretakers; Shall establish, in conjunction with the Executive Committee and the Program Committee, the annual operating budget; (The budget must be approved by majority vote of the membership at a special meeting at which a quorum of the membership must be present. The Budget Committee, the Executive Committee and a majority vote of the membership at a regular meeting must approve expenses in addition to the approved budget.) Shall establish the means, in consult with the membership, by which revenue is raised for the annual operating budget; and, Shall assist the Treasurer in providing regular expense reports for the membership.

ARTICLE X

The monthly meeting of the Cohoes Caretakers is held on the third Monday of the month. The order of business for regular meetings includes but is not limited to the following items:

Roll Call

Mission Statement

Disposition of minutes of previous meeting

Treasurer’s Report

Agenda set up by President

Unfinished business

New business

Adjournment

The President may call special meetings of the Caretakers. The Secretary shall also call special meetings if written request of not less than ten active members of the Caretakers is made. The Secretary must ensure that special meeting announcements (about the purpose of the special meeting) are disseminated not less than three days before the time set for the special meeting.

ARTICLE XI

The Executive Committee, by a majority vote of officers present, may at their option drop any officer who has failed to attend three or more consecutive meetings of the Caretakers without just cause. The Executive Committee is authorized and empowered to fill any vacancy until a new officer can be elected.

ARTICLE XII

In the event of dissolution, all of the remaining assets and property of the association shall after necessary expenses thereof be distributed to each organization as shall qualify under section 501 ( c )( 3 ) of the Internal Revenue Code of 1954, as amended, or, to another organization to be used in such manner as in the judgment of a Justice of the Supreme Court of the State of New York will best accomplish the general purposes for which this association was formed.

ARTICLE XIII

Notwithstanding any other provision of these articles, the association is organized exclusively for charitable, educational, religious and scientific purposes as specified in section 501 ( c ) ( 3 ) of the Internal Revenue Code of 1954 and shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501 ( c ) ( 3 ) of the Internal Revenue Code of 1954.

ARTICLE XIV

No part of the net earnings of the association shall accumulate to the benefit of any member, trustee, director, officer of the association, or any private individual (except that reasonable compensation may be paid for services rendered to or for the association), and no member, trustee, officer of the association or any private individual shall be entitled to share in the distribution of any of the assets on dissolution of the association.

ARTICLE XV

No substantial part of the activities of the association shall be carrying on propaganda, or otherwise attempting, to influence legislation (except as otherwise provided by Internal Revenue Code section 501 (h), or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of any candidate for public office.

ARTICLE XVI

The constitution and Bylaws may be amended by a simple majority of those voting at the annual meeting or any special meeting of the membership; provided that at least 10 days prior to the vote notice of proposed amendments shall have been sent to all members.

ARTICLE XVII

Robert’s Rules of Order Revised, when not in conflict with these Bylaws, shall govern the proceedings of this association.